If you think planning your wedding is hard, can you imagine being the center of attention, the last-minute problem solver, and the host to your guests on your wedding day?
Preparatory Duties of a Wedding Day Coordinator
While the title leads one to believe a wedding day coordinator simply coordinates wedding day activities on the day of the wedding, the duties of a wedding day coordinator usually starts 4 – 6 weeks prior to the actual wedding day. Initially, the coordinator meets with the bride and groom to discuss and acquire all the information needed to seamlessly direct all wedding day activities. During the meeting, the bride and groom hand over the reins to the wedding coordinator, so they can begin to truly enjoy their roles as bride and groom.
Following the meeting, the wedding coordinator immediately goes into action as the new point of contact for the wedding day. The coordinator assembles a wedding day timeline, detailing who, what, when, and where of the entire wedding day. In addition, he/she attends the final venue walk-through, reviews all wedding day service contracts, contacts and finalizes any lingering details with wedding day professionals, and attends to any additional tasks necessary to ensure all wedding day plans come together as envisioned by the bride and groom. Wedding day coordinator preparatory duties usually conclude with conducting the wedding rehearsal the day before the wedding.
Wedding Day Duties of a Wedding Day Coordinator
The wedding day coordinator oversees it all! He/she is the first to arrive and the last to leave. Upon arrival to the wedding venue, the coordinator checks floor plans, lighting, and decor placement to make sure everything is set up as discussed in the final venue walk-through. Prior to the ceremony, he/she keeps track of wedding professionals’ arrival and setup, assists with wedding party makeup and preparation, and oversees adherence to photo shoot schedules to ensure the wedding ceremony starts on time.
During the ceremony, the wedding day coordinator cues musicians, guides the wedding party processional, and guides the wedding party recessional. Immediately following the ceremony, the coordinator runs interference so the wedding party can quickly escape to take post-ceremony photos, and directs guests to the cocktail or reception area. As the wedding day progresses, he/she prompts all other wedding day activities, acts as guest relations, employs crisis management, and collects gifts. Wedding day coordinator duties usually conclude with overseeing proper event breakdown and cleanup.
Whew…can you juggle all of those tasks, be a gracious host, and stay fabulous? Maybe, but do you want to? Would you enjoy it?
You Deserve a Wedding Day Coordinator
At a glance; you can see a wedding day coordinator does much more than coordinating wedding day activities. Starting weeks before the wedding, a wedding day coordinator immediately goes into action and does not stop until the wedding venue has been cleaned and closed the night of the wedding. After planning such a beautiful wedding day to celebrate the love you share with your partner, you deserve to enjoy it! A wedding day coordinator is a gift to you! Hire the perfect wedding day coordinator and give yourself the gift of wedding day enjoyment and peace of mind, knowing a professional is attending to all the BIG and little details, so you don’t have to. Have you ever heard anyone complain they wish they hadn’t hired a wedding day coordinator?
What are you waiting for? Submit an inquiry to WillyEstell now to see if your wedding date is still available!